Use Captions in Word for Tables, Figures, and MoreĬaptions are very useful if you are creating documents like a report, proposal, manual, or booklet in Microsoft Word. Your adjusted Caption style should apply to all new captions you add. Then make your changes in the pop-up window. You should see a Caption style right-click it and pick Modify. Then, head to the Home tab and click the arrow in the Styles section of the ribbon. Just make sure that you have added at least one caption to the document. If you would rather change the formatting for all captions in your Word document, you can do this by changing the Caption style. You can change the font style, size, color, or format. Then use the formatting toolbar that appears or the Font section of the Home tab. Simply select the text for the caption on the page. Once you have a caption in your document, you can change the style of it if you like. Now, each time you insert the visual that you selected, you should see a caption automatically appear for it. Optionally, you can select a different number format with the Numbering button.Pick the Position for the caption from that drop-down list.Choose the label you want to use from the Use label Alternatively, you can create your own in this area too by clicking New Label.At the top, check the boxes for the applications or visuals you want to AutoCaption.With AutoCaption, you can automatically caption each chart you add. For instance, you may plan to insert many Microsoft Excel pie charts into a report you’re creating in Word. This is a useful time-saver if you plan to include captions often from the same source or type of visual. One more feature of captions in Word you can check out is AutoCaption. Then make your selections the Chapter starts with style and the Use separator boxes. Click Numbering and below Format check the box for Include chapter number. If you use Multilevel List styling for your document, you can apply this to the captions. Click Numbering and then choose your style from the Format drop-down list. For example, you might prefer to use letters.
But you have the flexibility to change the format of those numbers. NumberingĪs mentioned, Word will automatically number your captions in order for you. You can access each of them at the bottom of the Insert Captions pop-up window. You can hit Close in the caption pop-up, select the object, and then click the Insert Caption button if you would like to start again and use Position.Īlong with the settings above for your captions in Word are a couple of others you might find useful. If that box is grayed out, it means you did not have the object selected when you clicked the Insert Caption button. You can choose whether you want the caption displayed above or below the object using the Position drop-down box. To do this, check the box for Exclude label from caption. Your new label will then appear in the Label drop-down list with the others.Īnother option you might prefer is to keep the numbering for each object but remove the label from the caption completely. Click New Label, enter the label text, and click OK. If you like the idea of using labels for your visuals, but those in the list don’t apply, you can create your own. To select a different label, click the Label drop-down box and select Figure, Table, or Equation. Any text you would like to include can be added after the number. Note: You cannot remove the number from the caption. Just enter that text into the Caption box after the label and number. You can also add other text to the caption if you would like to describe the visual differently. So, you can have Figure 1, Figure 2, and so on, and Word will automatically number these in order each time you insert a caption for that label in the document. This is helpful if you plan to simply number the objects throughout your document. Captionīy default, the text in the Caption box displays the label followed by a number.
Click the Insert Caption button and you’ll receive a pop-up window for the caption details. You’ll see a section for Captions in the ribbon. Once you have your object placed where you want it in your Word document, select it, and click the References tab. Here, we’ll show you how easy it is to use captions in Microsoft Word along with options to have them fit your document style. With captions, you can label various figures and even include a small line of text to describe each.
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